Better technology. Predictable costs. None of the lifecycle headaches.
Equip your people with secure, business-ready technology through a simple monthly subscription. We manage the entire device lifecycle: specification, procurement, deployment, support, refresh and responsible retirement.
- Monthly, per user
- Specify to retire
- Three to four years
Stop buying technology that starts ageing the day it arrives.
Traditional device procurement creates an expensive and inefficient cycle. Businesses make large upfront investments, deploy inconsistent equipment over time, extend devices beyond their useful life, then scramble to replace them when performance or reliability becomes a problem.
Ageing, inconsistent equipment
Devices stretched well beyond their useful life create daily friction for users.
Unplanned replacement costs
Hardware failures trigger reactive spend that never lands in the budget cycle.
Security and compliance risk
Fragmented estates make it hard to enforce identity, patching and data controls.
Poor lifecycle visibility
Warranties, refresh dates and retired devices with business data go untracked.
One monthly subscription. The right device for every role.
We help you define a standard catalogue of approved devices based on how your people actually work. Each device is supplied for an agreed term, prepared, secured and delivered ready for use. At the end of its lifecycle, it is refreshed or retired through a controlled process.
Predictable monthly pricing
Convert irregular hardware purchases into a clear, manageable monthly operating expense.
Fit-for-purpose technology
Match device specifications to different roles, workloads and working environments.
Standardised devices
Reduce complexity through an approved catalogue of business-grade technology.
Lifecycle management
Track device age, warranty status, condition and planned replacement dates.
Secure deployment
Devices are configured with approved security, identity and management policies before reaching the user.
Planned refresh
Replace ageing equipment before it becomes a productivity, reliability or security problem.
A finance agreement pays for a device. We manage the outcome that device is meant to deliver.
A productive, secure and properly equipped employee. Depending on the selected subscription and service configuration, the lifecycle can include:
- Device strategy and standardisation
- Hardware sourcing and procurement
- Role-based device specifications
- Asset registration and reporting
- Device staging and configuration
- Microsoft Intune enrolment
- Security-policy deployment
- Application installation
- User-ready delivery
- Warranty administration
- Device monitoring and maintenance
- Support and incident coordination
- Repair or replacement management
- Scheduled technology refresh
- Secure data removal
- Responsible end-of-life processing
Workplace technology built around your people.
A mobile executive, finance professional, designer and frontline worker have very different requirements. We create a standard device catalogue for the roles across your organisation, and the subscription can also cover approved monitors, docking stations and peripherals.
Essential
Reliable, secure devices for everyday productivity, communication and cloud applications.
Professional
Higher-performance devices for power users, multitasking and more demanding business applications.
Mobile
Lightweight devices designed for executives, consultants, sales teams and hybrid workers.
Specialist
Purpose-selected workstations for engineering, design, data, development and other intensive workloads.
Six stages, one accountable partner.
Assess
Review the current estate, user roles, replacement needs, security standards and budget.
Standardise
Define an approved catalogue of device profiles for the different roles in your business.
Subscribe
Supply devices through a monthly subscription based on specification, quantity, term and services.
Deploy
Prepare, configure and deliver devices according to the agreed onboarding process.
Manage
Maintain visibility of the estate, warranties, support requirements and refresh schedule.
Refresh
Replace or retire devices through a planned and controlled end-of-life process.
Workplace technology should move at the same speed as your organisation.
New starters
The right equipment, configured and ready for their first day.
Role changes
Adjust device specifications when responsibilities or workload change.
Growth
Add devices as teams expand without restarting a capital-procurement process.
Departures
Recover, secure, reassign or retire devices through a controlled offboarding process.
Refreshes
Replace ageing technology on a planned lifecycle rather than waiting for failure.
Technology should enable growth while someone else runs the asset register.
Preserve capital
Avoid tying up working capital in depreciating technology assets.
Improve forecasting
Replace unpredictable hardware purchases with a consistent monthly cost.
Reduce downtime
Modern, properly maintained devices are less likely to cause avoidable interruptions.
Strengthen security
Standardised, centrally managed devices make security controls easier to enforce.
Improve employee experience
Give people reliable technology that supports their work instead of slowing it down.
Reduce operational burden
Remove the administrative effort of sourcing, tracking and replacing devices across suppliers.
Sustainable refresh
A controlled approach to reuse, secure retirement and responsible end-of-life processing.
A focused service, or part of the broader technology framework.
Workplace Device Subscription can operate on its own or as part of the NumataOne™ strategy enablement framework. Combined with our managed technology services, subscribed devices form part of a unified environment.
- IT operations and user support
- Endpoint management and monitoring
- Cloud identity and access
- Cybersecurity
- Data protection and resilience
- Governance and compliance
- Technology strategy and lifecycle planning
Is Workplace Device Subscription right for your business?
The model is particularly well suited to organisations that:
- Want to reduce large and irregular capital purchases
- Employ growing or distributed teams
- Need consistent workplace technology across locations
- Have an ageing or fragmented device estate
- Want a planned three or four year refresh cycle
- Need stronger asset and lifecycle visibility
- Want to improve onboarding and offboarding
- Prefer one accountable technology partner
- Need technology costs that scale with headcount
Workplace Device Subscription, answered.
Is this simply device leasing?
No. Financing is only one component. Numata Workplace Device Subscription can cover device selection, standardisation, preparation, deployment, asset visibility, support coordination, refresh and retirement.
Can we choose the devices?
Yes. We work with you to create an approved catalogue based on user roles, preferred manufacturers, performance requirements and budget.
Can different employees receive different specifications?
Yes. Devices can be grouped into role-based profiles so that employees receive technology appropriate to their responsibilities.
Can devices be configured before delivery?
Yes. Depending on the agreed service scope, devices can be enrolled, configured and prepared with the required policies and applications before being issued.
What happens when an employee leaves?
The device can be recovered and securely processed for reassignment, storage, replacement or retirement according to the agreed lifecycle process.
What happens at the end of the subscription term?
Devices are handled according to the agreed commercial model, which may include return, refresh or replacement. The applicable options are documented before deployment.
Can we include monitors and accessories?
Yes. Approved monitors, docking stations and other workplace peripherals can be incorporated into the solution where required.
Can the subscription scale as we grow?
Yes. Additional devices can be introduced as your workforce grows, subject to the agreed commercial terms and device availability.
Can this be combined with Numata's managed IT services?
Yes. Combining the device subscription with NumataOne™ provides a more integrated position spanning the device, user support, cloud identity, cybersecurity, resilience and technology strategy.
The other named programmes.
Each one packages the same operating standard into a named engagement with a defined scope, cadence and way of evidencing progress.
NumataOne™
The operating model everything else runs on: one lifecycle, one accountable partner and one reporting cadence across the six categories.
DayOne+ for private equity
Value creation across the hold period: transaction-ready diligence at entry, an operating model landed by day one, and evidenced uplift at exit.
Managed AI practice
AI adopted as a managed capability, with governance, adoption and measurement wrapped around Microsoft Copilot and departmental use cases.
Move to a planned, secure
workplace technology model.
Speak to a Numata Business Technology Strategist about your device estate, standards and refresh plan.